Big 5 Global 2026 exhibitor guide: capture every booth lead and follow up the same day

Set up before the show

1. 01

   Create your free company profile

   Add your logo, contact details and real products with clear photos. Then add “Big 5 Global 2026” with your stand and hall to the profile: your company appears on CardFlow’s Big 5 exhibition page under exhibitors on CardFlow.

2. 02

   Pick Big 5 Global 2026 as your exhibition

   In CardFlow, choose Big 5 Global 2026 from the exhibitions list (“Which exhibition are you visiting?”). It becomes your active exhibition and every scan is saved under it, so all show leads stay together.

3. 03

   Build and print your QR visitor form

   Use the QR builder to create a visitor form with the fields you need (name, company, phone/WhatsApp, email, product interest, message), print it on the stand and on the counter, and test it from two phones before the show.

4. 04

   Install the app on every team phone

   Android users can install CardFlow Expo from Google Play; iPhone users can add the web app to the home screen from Safari. Sign in and run one test scan per phone.

5. 05

   Agree your lead categories

   Keep it simple: quotation requested, sample requested, distributor/partner enquiry, and general interest. Everyone on the stand should use the same words.

At the booth: three ways to capture a visitor

CardFlow does not read official Big 5 badge barcodes. Badge capture is a photo-and-review workflow; for the organizer’s own lead-retrieval service, ask the organizer.

The 10-second rule: before the next visitor arrives, add one line to the lead — what they want, how many, for which project, and what you promised. That line is what makes the follow-up personal.

Same-day WhatsApp follow-up

At the end of each show day, open the follow-up queue. For each lead, CardFlow prepares a message with your company name, the exhibition and your catalogue link, then opens WhatsApp. You check it and tap Send yourself — nothing is sent automatically.

Hi {name}, thank you for visiting {company} at Big 5 Global today (stand {stand}).
As promised, here is our catalogue: {link}
I have noted your interest in {product}. I will send the quotation by {day}.
{your name}

مرحبًا {الاسم}، شكرًا لزيارتكم جناح {الشركة} في معرض Big 5 Global اليوم (جناح {رقم الجناح}).
كما وعدناكم، هذا رابط الكتالوج: {الرابط}
سجّلنا اهتمامكم بـ {المنتج}، وسنرسل عرض السعر بحلول {اليوم}.
{اسمك}

Only message people who gave you their number and expect to hear from you, and stop if someone asks you to. Mass unsolicited WhatsApp messages can get a number restricted.

• Full 24h / 72h / 7-day follow-up playbook with templates
• WhatsApp follow-up for exhibition leads

A simple team workflow for four days

1. Assign roles per shift: greeter (points visitors to the QR form), product specialist (scans cards and adds notes) and follow-up owner.
2. Hold a 15-minute review at closing time (18:00, or 17:00 on 26 November): check the day’s leads, fix numbers and assign each hot lead to one person.
3. Send same-day WhatsApp messages for hot leads that evening; leave quotations for the 72-hour step.
4. If hall Wi-Fi or mobile data is weak, keep capturing: the CardFlow web app can queue card photos and visitor details on the device and sync them once you are back online (text extraction runs after sync).

Business and Event Kit accounts include a shared team workspace (the Business plan lists up to 5 team members), so leads, notes and follow-ups are visible to the whole stand team.

Which CardFlow plan does a Big 5 stand need?

The company profile and the listing on CardFlow’s Big 5 page are free. For the show itself, the free plan’s limits (30 QR leads and 10 card scans per month, one exhibition) suit a test run, not a busy four-day stand.

Exhibitor checklist